The outbreak of the global pandemic coronavirus has forced most of us to work from home. For those who are new to working remotely, these tips will help you stay productive and maintain balance while working at home.The global spread of COVID-19, is keeping people at home. Much of the world is on lockdown, and, even in places that aren’t, people are encouraged to stay at home. Where it’s possible, employers are encouraging or forcing people to work from home for an indeterminate amount of time. For those who are new to working remotely, whether due to coronavirus or because you’ve managed to find a remote-based job, you’ll need to change some of your habits and routines to make working from home a success.
Foe the last close to three months, I have worked 100 percent remotely, and I have some friends and colleagues who’ve done it, too. We all face unique challenges, not only because we have different personalities, but also due to our various lifestyles and the type of work we do. Still, many of the core issues we face as remote employees are the same.
Everyone who works remotely has to figure out when to work, where to work, and how to create boundaries between work and personal life.
- Maintain Regular Hours
Set a schedule, and stick to it…most of the time. Having clear guidelines for when to work and when to call it a day helps many remote workers maintain work-life balance. That said, one of the benefits of remote work is flexibility, and sometimes you need to extend your day or start early to accommodate someone else’s time zone. When you do, be sure to wrap up earlier than usual or sleep in a bit the next morning to make up for it.
- Create a Morning Routine
Deciding you’ll sit down at your desk and start work at a certain time is one thing. Creating a routine that guides you into the chair is another. What in your morning routine indicates you’re about to start work? It might be making a cup of coffee. It might be returning home after a jog. It might be getting dressed. A routine can be more powerful than a clock at helping you get started each day.
- Set Ground Rules With the People in Your Space
Set ground rules with other people in your home or who share your space for when you work. If you have children who come home from school while you’re still working, they need clear rules about what they can and cannot do during that time. Additionally, just because you’re home and can let service people into the house or take care of pets doesn’t mean other family members should assume you will always do it. If that’s how you choose to divide up the domestic labor, that’s fine, but if you simply take it all on by default because you’re home, you may feel taken advantage of, and your productivity may suffer.
- Schedule Breaks
Know your company’s policy on break times and take them. If you’re self-employed, give yourself adequate time during the day to walk away from the computer screen and phone.
- Take Breaks in Their Entirety
Don’t short-change yourself during breaks, especially your lunch hour. You can use an app, such as TimeOut for Mac and Smart Break for Windows, to lock yourself out of your computer for 60 minutes. Or you can just launch a simple clock or timer on the screen when you take a break. If you return to your desk after only 40 minutes, walk away for another 20.
- Leave Home
To the extent that it’s allowed and safe where you are during the COVID-19 outbreak, get out of the house, provided you can maintain social distancing of course. The same advice applies to people who work in traditional office settings, too. Leave the building at least once a day. Your body needs to move. Plus, the fresh air and natural light will do you good.
You don’t have to go to crowded public spaces to get away from your solo workspace (and you probably shouldn’t right now, either). Take a walk. Weed the garden. You get the picture.
- Don’t Hesitate to Ask for What You Need
If you’re employed by a company or organization that supports your work-from-home setup, request the equipment you need as soon as you start working from home, or within a day or two when you realize you need something new. It’s extremely important to set precedents early that you will ask for what you need to get your job done comfortably, including the right monitor, keyboard, mouse, chair, printer, software, and so forth. Organizations that are accustomed to remote employees often have a budget for home office equipment. Ask what it is and how often it’s renewed. It also doesn’t hurt to ask whether there’s a loan agreement or who will pay for return shipping or disposal of outdated equipment..
- Keep a Dedicated Office Space
In an ideal world, remote employees would have not only a dedicated office, but also two computers, one for work and one for personal use. It’s more secure for the employer, and it lets you do all your NSFW activities in private. But not everyone has a separate office in their home, and keeping two machines isn’t always realistic. Instead, dedicate a desk and some peripherals only for work use. For example, when your laptop is hooked up to the monitor and external keyboard, it’s work time. When it’s on your lap, that’s personal time. You may want to go as far as partitioning your hard drive and creating a separate user account for work.
- Use a VPN
Use a VPN whenever you’re connected to a network that you don’t control. That includes Wi-Fi at co-working spaces, cafes, libraries, and airports. Some organizations have their own VPNs that off-site employees need to access certain servers or websites that store information meant only for internal use. In those cases, you’ll also need to use a VPN at home.